Ethica are committed to protecting and respecting your privacy.
This Policy explains when and why we collect personal information about people who visit our website, how we use it, the conditions under which we may disclose it to others, and how we keep it secure.
We may update this Policy from time to time. Please check this page occasionally to check that you’re happy with any changes. By using our website, you’re agreeing to be bound by this Policy.
Any questions regarding this Policy and our privacy practices should be sent by email to [email protected] or by writing to 1 Primrose Street, London, EC2A 2EX. Alternatively, you can telephone 0203 588 7777.
What type of information is collected from you?
- Name and job title
- Contact information including email address
- Demographic information such as postcode, preferences and interests
- Other information relevant to customer surveys
How is your information used?
We will only use your personal information to administer your account and to provide the products and services you have requested from us.
Ethica will only use and disclose your Personal Information for the purpose for which you have provided it to us as determined at the time of collection or through your subsequent consent, including:
- Giving you information about our products or services that you request from us
- Managing our business operations (e.g. customer relationship management (CRM) system, opt-in marketing database, service desk, customer service and support system)
- Our own company transactions
- Fulfilling any other purpose for which you provide the Personal Information.
Who has access to your information?
Ethica employees will have access to your information when necessary to complete work on your behalf. We employ access controls in order to protect your data.
We may at times need to share your data with suppliers or freelancers. All of our suppliers, partners and freelancers are contractually bound to process your data in accordance with our own Privacy Policies.
We will not sell or rent your information to third parties.
We will not share your information with third parties for marketing purposes.
It is your choice whether or not you wish to receive information from us. If you do not want to receive marketing communications from us then you can choose this option by ticking the relevant box when you complete the contact form on which we collect your information.
We will not contact you for marketing purposes if you have indicated that you do not wish to be contacted.
The when & the how: the methods we use to collect information
This is how we collect information from you when you use our Services:
You directly provide it to us. Some ways in which you do this are:
- Complete and submit online forms to us;
- Correspond with us;
- Respond to our surveys; or
- Install one of our browser extensions.
The technologies we and third parties use to provide content and applications. These services may collect or process your data automatically, including:
- Google Analytics
- Google Ads
- Google Tag Manager
- Raven Tools
- Jira | Atlassian
- TSO Host
- Campaign Monitor
You may indirectly provide us with your information. The primary way that this occurs is through automatic data collection technologies that collect statistical (non-personal) information about your equipment, browsing actions and patterns to provide details about:
- Traffic data
- Location and IP address
- Communication data
- Resources accessed on the Services
- Operating System
What is a cookie?
A Cookie is a text file that downloads and stores information about your visit to the device you are accessing the site from. The details of your previous visit are remembered for the next time you visit the website using that device
Cookies help Ethica improve the performance of the website as it remembers your preferences and we can make tweaks based on visitor behaviour and statistics. We sometimes place cookies on your device which help us serve relevant adverts to you when you visit other websites.
Types of cookies we use
The categories of cookies we use on the website and the function they perform is listed below.
These cookies are essential for the website to operate correctly and cannot be disabled without ruining the usability of the website. The law does not require us to ask consent to use these cookies and they will always be placed when you use this website.
N.b Where possible, we delete these cookies when you leave the website.
These cookies remember the choices you make on our website, improving your experience. We use them to display recommendations for you based on your past activity on the site. Functional Cookies may be required for actions such as watching a video.
Any data that these cookies collect is anonymised before being used for any other purpose– we don’t keep records of your data or track you personally, or monitor how you browse on other websites.
This information is not made available to other websites.
We also use third party cookies from companies such as Facebook and Twitter to allow you to share information via your timeline or by liking or sharing content.
Analytics cookies are used to gather anonymous data on how visitors use the website.
They look at what pages are the most popular, how long visitors stay on them, if and when a user gets an error message and other similar useful data which we use to improve how the website works and make information easier to find. This data is anonymous and we cannot track you individually using analytics cookies.
Most web browsers allow you to control which cookies are accepted via a settings interface – we've listed a few helpful articles on this:
- Cookie settings in Internet Explorer
- Cookie settings in Firefox
- Cookie settings in Chrome
- Cookie settings in Safari web
- Cookie settings in Safari iOS
If the browser you like to use is not listed above, normally there is a ‘Help’ option on your browser to find out about how it handles cookies, or visit the site you downloaded it from for more information.
General Information about cookies
You can find more information about cookies at www.allaboutcookies.org
The IAB provides information about Internet Advertising and your privacy at www.youronlinechoices.eu
If you would like to contact us about cookies please email us at [email protected]
Managing Functional Cookies
Google provide information about their cookie and privacy policies including their YouTube service and G+ here http://www.google.co.uk/intl/en/policies/privacy/
Managing Analytics cookies
Google analytics provide a browser plugin to prevent their analytics cookies being placed https://tools.google.com/dlpage/gaoptout or you can use your browser settings to disallow analytics cookies.
Tracking email communications
We use HubSpot to track our email communications. We do this to ensure that an email correspondence is delivered and delivered to a valid email address.
How we store your information
Ethica may send Personal Information to affiliates, vendors and other sub-processors as necessary for the Purposes.
Personal Information may be processed in a country outside the country in which it is collected, including the United States, European Economic Area, and the European Union.
Ethica uses the following third-party processors:
- Hubspot (for marketing Purposes);
- Recruitee (careers.selesti.com for job applicant Purposes).
Processors will only process the data as instructed by Ethica and are not allowed to process the data any further than necessary for the Purpose for which it was collected.
In the event of any transfer outside of the European Economic Area/EU, such transfers take place in accordance with applicable European Union data protection rules under security conditions enabling the protection of the Personal Information.
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.
Ethica will only retain your Personal Data for a limited period of time. This will be for as long as we need it to fulfill the purposes for which we have initially collected it, unless otherwise required by law. We will retain and use information as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements.
Please contact us if you wish to know more about our data retention schedules.
How to access and update your information
If you think that the information we hold may be inaccurate, or you wish to view or delete the information we hold about you or your organisation, please contact us by email at [email protected] or write to 1 Primrose Street, London, EC2A 2EX. Alternatively, you can telephone 0203 588 7777.
Using data for profiling
We may analyse your personal information to create a profile of your interests and preferences so that we can contact you with information relevant to you. We may make use of additional information about you when it is available from external sources to help us do this effectively.
Links to other websites
16 or under
If you are aged 16 or under‚ please get your parent/guardian's permission beforehand whenever you provide us with personal information.
Details on data security
We have implemented measures designed to secure your Personal Information from accidental loss and from unauthorized access, use, alteration and disclosure.
CCTV operates at 1 Primrose Street for the security of our employees and clients. These systems may record your image during your visit.